Payroll Software Built for Indian Statutory Compliance
PF, ESI, TDS, and professional tax applied automatically on every payroll run — inside a complete HR platform, not a payroll-only tool.
Indian Payroll Is Where Spreadsheets Break
Five statutory heads, two tax regimes, and state rules that differ across your offices — all recalculated by hand every month.
Deductions Get Missed
A wrong PF base, an employee who crossed the ESI wage limit mid-year, or a professional tax slab applied from the wrong state — none of it announces itself in a spreadsheet until it becomes a notice.
Month-End Eats Days
Attendance and loss-of-pay reconciled in one sheet, salary structures in another, deductions in a third, then payslips typed out one by one. Every month, from scratch.
Employees Chase HR
No self-service means every payslip copy, Form 16 query, and reimbursement status check lands in someone's inbox instead of resolving itself.
What Payroll Software Has to Handle in India
Indian payroll is not one calculation, it is several that have to agree with each other. Gross salary is built from basic pay, HRA, conveyance, and allowances. From that, EPF takes 12% of basic plus DA from the employee, with a matching 12% from the employer that splits between the Employees' Pension Scheme and the provident fund against a ₹15,000 wage ceiling. ESI applies to employees earning up to ₹21,000 a month at 0.75% employee and 3.25% employer. Professional tax follows the slab of the state the employee works in, capped at ₹2,500 a year, and is not levied at all in states like Delhi, Haryana, and Uttar Pradesh.
TDS is the one that shifts the most. Each employee picks between the old regime with its deductions and exemptions and the new regime with lower slab rates, and their annual liability has to be spread evenly across twelve months so nobody gets a shock in March. Declared investments, HRA exemption, and mid-year salary revisions all move the number.
Then there are entitlements that accrue quietly in the background. Gratuity under the Payment of Gratuity Act, 1972 builds at 15 days' wages per completed year and becomes payable after five years of continuous service. Statutory bonus applies to employees within the wage threshold set by the Payment of Bonus Act. Earned leave carries forward or gets encashed depending on the Shops & Establishments Act your state runs, and maternity leave is 26 weeks of paid absence that payroll still has to account for.
SnapHRM turns that into setup work you do once. Define salary structures and statutory components per employee, and each month's payroll applies them in a single click — pulling in attendance and approved leave for loss-of-pay, adding approved reimbursements, calculating arrears on any revision, and producing payslips your team can see for themselves. Payroll registers and compliance reports export to Excel in the shape your CA needs for ECR, ESIC, and Form 24Q filings.
Indian Payroll Statutory Components at a Glance
The deductions and contributions SnapHRM applies on every payroll run.
| Component | Employee | Employer | Applies To |
|---|---|---|---|
| Provident Fund (EPF) | 12% of basic + DA | 12%, split between EPS and EPF | ₹15,000 wage ceiling for the mandatory portion |
| Employee State Insurance (ESI) | 0.75% of gross | 3.25% of gross | Employees earning up to ₹21,000/month |
| Professional Tax (PT) | State slab, up to ₹2,500/year | Deduct and deposit | Levying states only — not Delhi, Haryana, or UP |
| TDS on Salary | Per income tax slab | Deduct and deposit monthly | Employees with taxable income, old or new regime |
| Gratuity | Nil | 15 days' wages per completed year | Payable after 5 years of continuous service |
| Statutory Bonus | Nil | 8.33%–20% of eligible wages | Employees within the Payment of Bonus Act threshold |
Rates and thresholds are set by statute and revised from time to time — confirm current figures with your CA before filing.
Your Month-End, in Three Steps
Set up once. After that, payroll is a review, not a rebuild.
Define the Salary Structure
Set basic, HRA, conveyance, and allowances, then attach PF, ESI, professional tax, and TDS per employee. Group-wise structures let you apply the same setup to a whole category of staff.
Generate in One Click
Attendance and approved leave feed in as loss-of-pay, approved reimbursements are added, arrears on any revision are computed, and every statutory deduction is applied across the company at once.
Review, Publish, Export
Check the payroll summary, adjust anything that needs it, and publish payslips to the employee portal. Export the register and compliance reports to Excel for your CA.
Everything Indian Payroll Needs
Included on every plan — including the free one. No payroll add-on, no compliance module to unlock.
PF, ESI, PT & TDS
Configure each statutory head once per employee and SnapHRM applies it every month — including the PF wage ceiling, the ESI wage limit, and the professional tax slab for that employee's state.
Salary Components
Basic, HRA, conveyance, special allowance, and any custom component you need. Define group-wise structures so a new joiner inherits the right setup on day one.
Payslip Generation
Detailed payslips generated automatically after each run, showing earnings, deductions, and net pay. Employees download their own from the self-service portal.
Increments & Arrears
Apply revisions individually or in bulk. When a hike is effective from an earlier date, arrears are calculated and added to the next payroll automatically.
Attendance-Linked Payroll
Loss-of-pay flows in from attendance — ZKTeco biometric punches, GPS-tagged mobile check-ins, or web clock-in — and from approved leave.
Excel Reports for Filing
Export payroll registers, salary breakdowns, and statutory reports to Excel so your accountant has what they need for ECR, ESIC, and Form 24Q filings.
Why Not Just a Payroll Tool?
Payroll-only software gets salaries out, then leaves you buying separate tools for everything that feeds into them.
| SnapHRM | Payroll-Only Tools | |
| PF, ESI, TDS & PT deductions | ||
| Leave & attendance feeding payroll | Usually separate | |
| Recruiting, expenses & assets included | Rarely | |
| Flat pricing, not per-employee | Often per-seat | |
| Self-hosted option | Almost never |
SnapHRM vs RazorpayX Payroll SnapHRM vs Keka SnapHRM vs greytHR SnapHRM vs Zoho People
Flat Pricing, Payroll Included
Priced by team size, not per employee. Payroll is on every plan, including the free one.
Free for up to 5 employees
Full payroll and every HR feature. No credit card required.
Paid plans for growing teams:
- Basic (10 employees) — ₹499/mo
- Standard (25 employees) — ₹1,490/mo
- Premium (50 employees) — ₹2,490/mo
- Enterprise (100 employees) — ₹3,990/mo
More than 100 employees? Talk to us for a custom plan, or run SnapHRM Pro self-hosted with no employee limit.
Free Indian Payroll Calculators
Check a number before you run payroll — no signup needed.
CTC to Take-Home
Convert annual CTC into monthly in-hand salary.
TDS on Salary
Compare old and new regime liability and monthly TDS.
EPF Calculator
Project the provident fund corpus with interest.
Professional Tax
Check PT payable against your state's slabs.
Salary slip format in India Best payroll software in India HR software for Indian businesses →
Frequently Asked Questions
Common questions about running Indian payroll on SnapHRM.
Which payroll software is best for Indian companies?
Does SnapHRM calculate PF and ESI automatically?
How does SnapHRM handle TDS under the old and new tax regimes?
Can SnapHRM deduct professional tax at different state rates?
Does SnapHRM generate payslips for employees?
Can I file PF, ESI, and TDS returns from SnapHRM?
How does SnapHRM handle salary increments and arrears?
What does payroll software cost in India?
Have more questions? Check our knowledge base or contact us.
Run Your Next Payroll in One Click
Free for up to 5 employees. Set up in minutes. No credit card required.