HR Software for Indian Businesses
All-in-one HRMS with payroll, PF/ESI/TDS compliance, leave, attendance, and hiring — priced for Indian SMBs, free up to 5 employees.
Running HR in India means keeping up with EPF and ESI deductions, TDS under two tax regimes, professional tax that changes from state to state, gratuity accruals, and leave rules set by your state's Shops & Establishments Act. Most Indian HR software either prices per employee until it hurts, gates payroll behind a costlier plan, or is built for 500-person enterprises. SnapHRM gives you the whole system — employee records, payroll with statutory deductions, leave, attendance, recruiting, expenses, and assets — on a flat monthly price that starts free.
Indian statutory compliance is where HR spreadsheets break down. EPF is 12% of basic plus DA from the employee and 12% from the employer, with the employer share split between EPS and EPF against a ₹15,000 wage ceiling. ESI adds 0.75% employee and 3.25% employer contributions for staff earning up to ₹21,000 a month. TDS has to be computed per employee under whichever tax regime they picked, and professional tax is a different slab in Maharashtra than in Karnataka, West Bengal, or Tamil Nadu — and simply doesn't exist in Delhi, Haryana, or Uttar Pradesh.
On top of deductions sit entitlements. Gratuity under the Payment of Gratuity Act, 1972 accrues at 15 days' wages per completed year once an employee crosses five years of continuous service. The Maternity Benefit Act mandates 26 weeks of paid maternity leave. Casual, sick, and earned leave entitlements — and whether earned leave can be carried forward or must be encashed — come from your state's Shops & Establishments Act, not from a national rulebook.
SnapHRM handles this without an implementation project. Configure salary components once — basic, HRA, conveyance, special allowance, PF, ESI, PT, TDS — and one-click payroll applies them every month, factoring in leave and attendance. Track leave types that match your state's rules, capture attendance through ZKTeco biometric devices or GPS-tagged mobile check-ins, and export payroll and compliance reports to Excel for your CA to file returns. Compare it against Keka, Zoho People, or greytHR and the difference is the pricing model: a flat monthly fee for your tier, every feature included, instead of a per-employee rate that scales against you.
Compliance Built In
Stay compliant with India labor laws without the complexity
PF & ESI Deductions
Configure EPF at 12% of basic + DA with the ₹15,000 wage ceiling, and ESI at 0.75% employee / 3.25% employer for staff under the ₹21,000 wage limit. Deductions apply automatically each payroll run.
TDS Under Both Regimes
Compute monthly TDS per employee based on the tax regime they have opted for, with declared investments and exemptions factored into the salary calculation.
State-Wise Professional Tax
Professional tax slabs differ by state and some states levy none at all. Set the right PT rule per employee location so payroll deducts the correct amount every month.
Statutory Leave & Gratuity
Set up casual, sick, and earned leave per your state's Shops & Establishments Act, plus 26-week maternity leave, carry-forward rules, encashment, and gratuity-eligible service tracking.
What You Get with SnapHRM
All features included — no add-ons, no per-feature charges
Employee Database
Centralised employee records with India-specific fields — PAN, Aadhaar, UAN, ESIC number, bank details, emergency contacts, and full employment history.
Payroll with Statutory Deductions
One-click payroll with PF, ESI, TDS, and professional tax applied automatically. Generate payslips, handle arrears on increments, and export reports to Excel.
Leave Management
Configure casual, sick, earned, maternity, paternity, and comp-off leave with your own approval chain, accrual rules, carry-forward caps, and holiday calendar.
Attendance & Biometric
Web and mobile clock-in with GPS tagging for field staff, plus ZKTeco biometric device integration. Attendance flows straight into payroll as loss-of-pay days.
Recruitment & Onboarding
Publish shareable job pages, track applicants through hiring stages, schedule interviews, and run new joiners through a documented onboarding checklist.
Expense & Reimbursements
Employees submit claims with bills from the self-service portal. Managers approve, and approved amounts flow into the next payroll cycle automatically.
Free India HR Calculators
Tools to help you calculate payroll, taxes, and compliance numbers
CTC to Take-Home Calculator
Convert an annual CTC into monthly in-hand salary after PF, TDS, and professional tax.
Use Calculator →EPF Calculator
Project your provident fund corpus with employee, employer, and interest compounding.
Use Calculator →Gratuity Calculator
Calculate gratuity payable under the Payment of Gratuity Act, 1972.
Use Calculator →HRA Exemption Calculator
Work out exempt HRA for metro and non-metro cities under Section 10(13A).
Use Calculator →TDS on Salary Calculator
Compare old and new regime tax liability and monthly TDS on salary.
Use Calculator →Professional Tax Calculator
Check professional tax payable using your state's current slabs.
Use Calculator →India Compliance Guides
Understand key labor laws and regulations for India employers
Simple Pricing
Free Plan
₹0/month
Up to 5 employees — forever free
- All features included
- Payroll with tax calculations
- Leave & attendance management
- Recruiting & ATS
- Desktop & mobile apps
Paid plans from ₹499/month for up to 10 employees
Sign Up Free — No Credit CardHR Software by Country
SnapHRM works for businesses worldwide
Frequently Asked Questions
Which is the best HR software for small businesses in India?
Does SnapHRM handle PF, ESI, TDS, and professional tax?
What does HR software cost in India?
Can SnapHRM handle leave rules that differ by state?
Does SnapHRM work with biometric attendance devices?
Is our employee data stored in India?
Have more questions? Contact us or check our knowledge base.
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Free for up to 5 employees. Set up in minutes. No credit card required.