HR Software for NGOs & Non-Profits

Yes. The free plan covers up to 5 employees with all features. Many small NGOs with limited staff operate entirely on the free plan. No credit card, no trial expiry — it is free as long as your team size is 5 or fewer.

Yes. The SnapHRM mobile app captures GPS coordinates at clock-in. It works on basic smartphones with mobile data. In areas with intermittent connectivity, the app queues the punch and submits when online.

Yes. SnapHRM generates detailed payroll, attendance, and employee reports exportable as CSV and PDF. These reports include all the data points donors and auditors typically request for compliance reviews.

The free plan already serves many NGOs. For larger non-profits that need paid plans, please contact our team. We understand non-profit budgets and can work out arrangements for registered organizations.

Yes. You can set up different employee types with different pay structures. Salaried staff get full payroll processing with PF and ESI. Stipend-based team members can be tracked for attendance without payroll deductions.

Most HR platforms price per employee with no free tier, which is hard to justify against a donor-funded budget. SnapHRM is free for up to 5 employees with every feature included, and paid plans start at ₹499/month — well below what most all-in-one HR tools charge NGOs. You also get volunteer and field-staff tracking, donor-ready reports, and statutory compliance in one system instead of stitching together spreadsheets and separate apps.

SnapHRM is not a dedicated volunteer scheduling tool, but it does let you add volunteers and stipend-based program staff as their own employee type, track their attendance and hours (including GPS check-ins for field work), and keep their records separate from salaried payroll staff — without paying for a second system.